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Transport Management Platform

Your transport business loses money where you're not looking

WOOP shows you the real profit on every truck, every trip — so you don't find out at month-end that you operated at a loss.

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WOOP TMS dashboard - fleet management and trip planning interface

What WOOP delivers for your transport business

Operational Clarity

Every order, every trip, every document — visible from one dashboard. WOOP connects dispatchers, drivers, and back-office staff so that decisions are based on current data, not yesterday's phone calls. When a trailer is loaded, you know. When a document is missing, you know before it delays your invoice.

Measurable Profitability

Revenue per truck means nothing without the costs. WOOP automatically aggregates fuel, tolls, insurance, leasing, parts, and salaries into a P&L per vehicle — updated monthly. You see which trucks earn their keep and which ones need attention, backed by numbers from across your entire operation.

Platform Modules

Everything you need to run a transport company

Multimodal Transport

  • Plan road, sea, rail, and air legs in a single shipment
  • Track every handoff — port, terminal, rail yard — in one timeline
  • Generate CMR, Bill of Lading, and customs documents from one screen
  • Compare costs across transport modes on equal terms
  • See per-shipment margin across all legs and carriers
Benefits
  • ✓ Stop losing margin at handoff points
  • ✓ One shipment, one screen, every mode
  • ✓ eCMR-ready before the 2027 EU mandate

Orders & Trips

  • Create orders in seconds — AI reads scanned documents for you
  • Track every stop — loading times, unloading, tonnage per delivery point
  • Assign trucks, trailers, and drivers to trips without scheduling conflicts
  • Manage refrigerated, ADR, and special cargo with the right requirements
  • Spot missing documents before they delay your invoicing
Benefits
  • ✓ Eliminate order entry errors and double bookings
  • ✓ Invoice faster with complete trip documentation
  • ✓ Handle any cargo type from one screen

Invoicing & Payments

  • Send e-invoices directly to ANAF — no separate portal needed
  • Import bank statements and auto-match payments to open invoices
  • Generate payment files for BRD, BT, OTP, and other Romanian banks
  • Track client and supplier invoices in multiple currencies
  • Block payments on disputed invoices until resolved
Benefits
  • ✓ Close your books faster each month
  • ✓ Stay compliant with e-Factura automatically
  • ✓ See outstanding balances in real time

Fleet Profitability

  • P&L per truck — see which units earn and which drain your budget
  • 12 cost categories calculated automatically — fuel, insurance, leasing, parts, salaries
  • Monthly and annual views so you spot trends before they become problems
  • Includes trailer costs — not just trucks
  • One click to refresh with the latest data from every module
Benefits
  • ✓ Make fleet decisions based on real numbers, not gut feeling
  • ✓ Identify loss-making vehicles before they cost you another month
  • ✓ Justify investment decisions with clear P&L data

Expense Settlements

  • Import fuel and toll card transactions automatically — no manual matching
  • Reconcile driver advances, per-diem, and cash expenses per trip
  • Detect duplicate card charges before they reach your books
  • Support for Shell, IDS, SmartDiesel, and MOL card imports
Benefits
  • ✓ Cut monthly reconciliation time from days to minutes
  • ✓ Catch duplicates and errors before they affect your bottom line
  • ✓ Keep driver settlements accurate and dispute-free

Driver Mobile App

  • Drivers confirm loading and unloading directly from their phone
  • Photo uploads converted to PDF — no more chasing paper CMRs
  • Pallet exchange tracking with photo proof at every stop
  • Works for your own drivers and subcontractor drivers
Benefits
  • ✓ Get delivery documents the same day, not weeks later
  • ✓ Eliminate phone calls for trip status updates
  • ✓ Start invoicing immediately after delivery confirmation

Insurance Management

  • RCA, CASCO, and CMR policies tracked per vehicle with renewal alerts
  • AI reads scanned policies and fills in the details for you
  • Get warned 30 days before any policy expires — no more surprises
  • See which vehicles have coverage gaps before they leave the yard
Benefits
  • ✓ Prevent fines from expired policies
  • ✓ Save hours of manual policy data entry
  • ✓ Allocate insurance costs per vehicle for accurate profitability

Document Management

  • AI scans transport documents and extracts order details automatically
  • Track expiration dates for licenses, inspections, and permits fleet-wide
  • Color-coded alerts — green for valid, yellow for expiring, red for expired
  • Every document linked to the right truck, trailer, driver, or client
Benefits
  • ✓ Never miss an expiring document again
  • ✓ Reduce manual data entry with AI-powered extraction
  • ✓ Find any document in seconds instead of digging through folders

Freight Forwarding

  • Link client orders to carrier orders — see your margin on every shipment
  • Track documents, invoices, and payments separately per party
  • Filter by transport type, route, payment status, and 20+ other criteria
  • Run forwarding and own-fleet operations from one system
Benefits
  • ✓ Know your forwarding margin on every deal instantly
  • ✓ Stop losing track of carrier documents and payments
  • ✓ Manage both business models without switching tools

Fleet Tracking

  • Live GPS position from Axionet, Transics, Frotcom, or Webeye — your choice
  • Weekly trailer planning board — see availability at a glance
  • EU driving-time compliance tracked automatically per driver
  • Odometer and fuel data collected hourly for cost analysis
Benefits
  • ✓ Dispatch with confidence — know where every vehicle is
  • ✓ Prevent EU driving-time violations and fines
  • ✓ Plan trailer availability without phone calls

Workshop & Service

  • Full service workflow — from vehicle reception to invoice
  • Track mechanic hours vs. standard times for productivity visibility
  • Parts pulled from your own warehouse with automatic stock updates
  • Maintenance history per vehicle feeds directly into profitability reports
Benefits
  • ✓ Know the true maintenance cost per vehicle
  • ✓ Hold mechanics accountable with time tracking
  • ✓ Stop losing parts between warehouse and workshop
Testimonials

Trusted by transport companies across Romania

“

We enjoy a collaboration based on seriousness and trust. We believe this software perfectly matches our requirements and gives us a clearer analysis of our transport activity.

Oana

COO, Dan Eurotrans

Dan Eurotrans
“

The software is a necessity for transport operations, helping with excellent management of trips, revenues and related costs. I highly recommend implementing and using this software.

Alin

CEO, AC Mobile

“

WOOP software is very useful, easy to learn and use, and secure. A creative team with ideas that keeps pace with the transport industry.

Luminița

CTO, Biatis Trans

“

WOOP Software was the ideal choice that completely revolutionized the way we manage our transport operations. I highly recommend WOOP Software to all transport companies and freight forwarders aiming for smarter, more efficient operations.

Ramona Visinovschi

Transport Coordinator, LUAR

LUAR

Our Partners

Integrated with the tools your business already uses

Shell
DKV
Eurowag
MOL
Rompetrol
IDS
HU-GO
Nexus ERP
Saga
LUAR
AC Mobile
Biatis Trans
Dan Eurotrans

Ready to optimize your transport operations?

We are a privately owned software company. We have been developing customized fleet management solutions since 2012. Simple, fast, and reliable.

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