Features

Every tool your transport business needs — in one platform

From multimodal shipments to profitability reports, 15 integrated modules built for the way transport companies actually work.

Multimodal Transport

Your client needs a container moved from a factory in Cluj to a warehouse in Hamburg. That means a truck to Constanta, a vessel to Hamburg port, and a last-mile truck to the warehouse. Three carriers, three sets of documents, three tracking systems — and you're the one stitching it all together by email. When the vessel is delayed by two days, nobody tells the truck driver waiting in Hamburg. WOOP manages every leg of a multimodal shipment in one timeline, so you stop being a human middleware between carriers.

Plan road, sea, rail, and air legs in a single shipment
Track every handoff — port, terminal, rail yard — in one timeline
Generate CMR, Bill of Lading, and customs documents from one screen
Compare costs across transport modes on equal terms
See per-shipment margin across all legs and carriers

Stop losing margin at handoff points One shipment, one screen, every mode eCMR-ready before the 2027 EU mandate

Integrations: Container tracking providers, port systems, rail operators, customs platforms, eCMR

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Orders & Trips

Every transport company has lost an order in a spreadsheet. A loading address was wrong, a document never arrived, a driver showed up at the wrong warehouse — and nobody realized until the client called. These mistakes cost money and reputation. WOOP manages the full order lifecycle from creation to delivery, so nothing falls through the cracks.

Create orders in seconds — AI reads scanned documents for you
Track every stop — loading times, unloading, tonnage per delivery point
Assign trucks, trailers, and drivers to trips without scheduling conflicts
Manage refrigerated, ADR, and special cargo with the right requirements
Spot missing documents before they delay your invoicing

Eliminate order entry errors and double bookings Invoice faster with complete trip documentation Handle any cargo type from one screen

Integrations: ANAF E-Transport, Transporeon (load board import), Google Maps, GPS providers

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Invoicing & Payments

When an invoice is wrong, you lose twice — once when the payment is delayed, and again when your accountant spends an hour fixing it. When an e-Factura submission fails, you risk ANAF penalties. And when 200 invoices sit in your bank statement waiting to be matched, your Friday disappears. WOOP handles the full financial cycle — from invoice creation through e-Factura submission to automatic bank reconciliation.

Send e-invoices directly to ANAF — no separate portal needed
Import bank statements and auto-match payments to open invoices
Generate payment files for BRD, BT, OTP, and other Romanian banks
Track client and supplier invoices in multiple currencies
Block payments on disputed invoices until resolved

Close your books faster each month Stay compliant with e-Factura automatically See outstanding balances in real time

Integrations: ANAF E-Factura, UniCredit/Intesa/Exim (bank statements), OTP/BRD/BT/Exim (payment files), Saga (accounting export)

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Fleet Profitability

You know your revenue per truck. But do you know your profit? After fuel, tolls, insurance, leasing payments, parts, driver salary, and all the small charges that add up — is that truck actually making you money? Most transport company owners cannot answer this question without a week of spreadsheet work. WOOP calculates profit and loss per vehicle per month automatically, so you always know which trucks earn their keep.

P&L per truck — see which units earn and which drain your budget
12 cost categories calculated automatically — fuel, insurance, leasing, parts, salaries
Monthly and annual views so you spot trends before they become problems
Includes trailer costs — not just trucks
One click to refresh with the latest data from every module

Make fleet decisions based on real numbers, not gut feeling Identify loss-making vehicles before they cost you another month Justify investment decisions with clear P&L data

Integrations: Aggregates data from all WOOP modules (Cashflow, Settlements, Insurance, Leasing, Service, Fleet Tracking)

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Expense Settlements

Three thousand fuel card transactions. Eight hundred toll charges. Two hundred cash receipts from drivers. Every month, someone in your office sits down to match all of this to the right trip, the right driver, and the right advance payment. It takes days. And one duplicate charge can throw your entire reconciliation off. WOOP imports and reconciles all of it automatically, so your team stops drowning in spreadsheets.

Import fuel and toll card transactions automatically — no manual matching
Reconcile driver advances, per-diem, and cash expenses per trip
Detect duplicate card charges before they reach your books
Support for Shell, IDS, SmartDiesel, and MOL card imports

Cut monthly reconciliation time from days to minutes Catch duplicates and errors before they affect your bottom line Keep driver settlements accurate and dispute-free

Integrations: Shell Telematics, IDS Telematics, SmartDiesel, MOL (card transaction imports)

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Driver Mobile App

Your drivers finish a delivery at 9 PM. The CMR document sits in the cab until they return to base — maybe tomorrow, maybe next week. Meanwhile, you cannot invoice the client. Multiply that by 50 drivers and 200 deliveries a week, and document collection becomes your biggest revenue bottleneck. WOOP's mobile app puts drivers in the loop instantly, closing the gap between delivery and invoicing.

Drivers confirm loading and unloading directly from their phone
Photo uploads converted to PDF — no more chasing paper CMRs
Pallet exchange tracking with photo proof at every stop
Works for your own drivers and subcontractor drivers

Get delivery documents the same day, not weeks later Eliminate phone calls for trip status updates Start invoicing immediately after delivery confirmation

Integrations: AWS S3 (document storage), Google Maps (navigation), OAuth2 authentication

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Insurance Management

Last year, one of your trucks was stopped at a checkpoint with an expired RCA. The fine was the small part. The vehicle was detained for two days, the load was delayed, and the client called your competitor. All because a renewal date slipped through the cracks in a spreadsheet. WOOP tracks every policy in your fleet and alerts you before anything expires.

RCA, CASCO, and CMR policies tracked per vehicle with renewal alerts
AI reads scanned policies and fills in the details for you
Get warned 30 days before any policy expires — no more surprises
See which vehicles have coverage gaps before they leave the yard

Prevent fines from expired policies Save hours of manual policy data entry Allocate insurance costs per vehicle for accurate profitability

Integrations: AWS Textract (OCR), AWS Bedrock / Claude AI (field extraction)

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Document Management

Your fleet has 80 trucks. Each truck has an insurance policy, a technical inspection, a road tax receipt, and a dozen other documents — each with its own expiration date. That is 400+ documents to track just for the trucks, before you add trailers, drivers, and clients. When one expires unnoticed, the consequences range from a fine to a grounded vehicle. WOOP stores every document in one place with color-coded expiration tracking across your entire fleet.

AI scans transport documents and extracts order details automatically
Track expiration dates for licenses, inspections, and permits fleet-wide
Color-coded alerts — green for valid, yellow for expiring, red for expired
Every document linked to the right truck, trailer, driver, or client

Never miss an expiring document again Reduce manual data entry with AI-powered extraction Find any document in seconds instead of digging through folders

Integrations: AWS Textract (OCR), AWS Bedrock / Claude AI (intelligent extraction), AWS S3 (cloud storage)

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Freight Forwarding

You quoted a client 1,200 EUR for a route. You subcontracted it to a carrier for 950 EUR. The margin looked good — until someone forgot to invoice the client, the carrier's documents were never collected, and three months later you are still chasing both. Forwarding margins only exist on paper until every step is closed. WOOP manages forwarding alongside your own fleet, so every margin is tracked to close.

Link client orders to carrier orders — see your margin on every shipment
Track documents, invoices, and payments separately per party
Filter by transport type, route, payment status, and 20+ other criteria
Run forwarding and own-fleet operations from one system

Know your forwarding margin on every deal instantly Stop losing track of carrier documents and payments Manage both business models without switching tools

Integrations: Shared with Orders & Cashflow modules

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Fleet Tracking

Your dispatcher needs to assign a trailer for Monday's load. She checks the board — but the board is a whiteboard last updated on Thursday. She calls three drivers. Two do not answer. By the time she confirms availability, the client has moved to another carrier. Real-time visibility is not a luxury — it is how you keep clients. WOOP connects to your GPS providers and shows everything on one screen.

Live GPS position from Axionet, Transics, Frotcom, or Webeye — your choice
Weekly trailer planning board — see availability at a glance
EU driving-time compliance tracked automatically per driver
Odometer and fuel data collected hourly for cost analysis

Dispatch with confidence — know where every vehicle is Prevent EU driving-time violations and fines Plan trailer availability without phone calls

Integrations: Axionet, Transics, Frotcom, Webeye (GPS), Google Maps (visualization)

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Workshop & Service

Your mechanic replaced a turbo last month. It cost 2,400 EUR in parts and 6 hours of labor. But that cost never made it into the truck's profitability report — because it was tracked in a separate notebook. And the 12 brake pads pulled from the warehouse? Nobody recorded which truck they went to. WOOP manages the full workshop cycle, with every cost flowing automatically into the vehicle's profitability report.

Full service workflow — from vehicle reception to invoice
Track mechanic hours vs. standard times for productivity visibility
Parts pulled from your own warehouse with automatic stock updates
Maintenance history per vehicle feeds directly into profitability reports

Know the true maintenance cost per vehicle Hold mechanics accountable with time tracking Stop losing parts between warehouse and workshop

Integrations: Parts Warehouse (stock consumption), Cashflow (invoicing), Profitability (cost allocation)

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Leasing & Credit

A missed leasing installment does not just cost you a late fee — it can trigger contract penalties and affect your credit terms for the next vehicle. With 30 trucks on financial leasing and 10 on operational leasing, that is 40 contracts with different terms, different installment dates, and different lenders. WOOP tracks every contract with full installment schedules, so nothing slips through.

Financial leasing, operational leasing, and credit contracts in one place
AI reads scanned contracts and extracts terms automatically
Installment tracking with due dates and invoice linkage
Multi-vehicle contracts with automatic per-vehicle cost splitting

Never miss a leasing installment Feed accurate financing costs into profitability per vehicle Save time on contract data entry with AI extraction

Integrations: AWS Textract (OCR), AWS Bedrock / Claude AI (field extraction), Profitability (cost allocation)

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Parts Warehouse

Your workshop goes through 200 oil filters, 50 brake pads, and dozens of other parts every month. When the mechanic needs a part, he walks to the shelf. If it is there, he takes it. If not, someone orders it. At the end of the month, your inventory count does not match your purchase invoices, and nobody knows where the difference went. WOOP tracks every part from warehouse entry to service consumption, so your inventory always matches reality.

Track every part from receipt to consumption in service orders
Batch traceability — trace any part back to its supplier invoice
Multi-warehouse support with inter-warehouse transfers
Stock levels update automatically on every movement

Know exactly what is in stock and where it came from Prevent parts loss with full movement tracking Make reorder decisions based on actual consumption data

Integrations: Workshop/Service (parts consumption), Cashflow (supplier invoices), Profitability (cost allocation)

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Human Resources

Your best driver is qualified for ADR dangerous goods transport. Your newest driver is not. When the dispatcher assigns an ADR load to the wrong driver — because the qualification spreadsheet was not updated — you risk a fine, a delayed shipment, and a compliance violation that stays on your record. WOOP tracks every qualification, certification, and employment record, so the right driver always gets the right trip.

Driver qualification tracking — 9 specialization types for trip matching
Salary history with multiple versions and multi-currency support
EU night driving compliance with timezone-aware tracking
Bulk employee import from Excel with automatic ID matching

Assign the right driver to the right load Stay compliant with EU driving-time regulations Onboard new employees quickly with bulk import

Integrations: Saga accounting (employee sync), Orders (driver assignment), Profitability (salary costs)

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Packaging Management

EUR pallets cost 20 EUR each. Your company exchanges 500 per month. At the end of the quarter, a client claims they returned 40 pallets that your records do not show. You have no proof either way. That dispute just cost you 800 EUR — and it will happen again next quarter with a different client. WOOP tracks every pallet exchange at every stop, with photo proof from drivers.

Four pallet types tracked at every loading and unloading point
Driver balance sheets — pallets given vs. received across all trips
Depot stock management at garage and warehouse level
Mobile app integration — drivers submit counts with photo evidence

Resolve client pallet disputes with auditable records Detect pallet losses before they accumulate Hold drivers accountable with per-driver balance sheets

Integrations: Driver App (mobile submissions), Orders (per-order requirements), Cashflow (pallet invoicing)

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Ready to optimize your transport operations?

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